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FINANCIAL AID SATISFACTORY ACADEMIC PROGRESS (SAP) GUIDELINES effective Fall 2017

 

To receive funds administered by the Financial Aid Office at North Greenville University (NGU), students must be making Satisfactory Academic Progress toward completion of an eligible degree.  Federal regulations require evaluation of both quantitative and qualitative academic progress.  A maximum timeframe of 150% is also given for degree completion.

All periods of enrollment at NGU and any acceptable transfer credits are included in the measurement of SAP.  Terms in which the student enrolled but did not receive financial aid are also included in SAP measurements.

 

Guidelines

 

The academic year at NGU for financial aid begins with fall and concludes with summer.  Satisfactory Academic Progress will be measured at the end of fall, spring, and summer for traditional students and at the end of fall 2, spring 2 and summer for the Online and Graduate Students.

Beginning with spring 2018, students enrolling at NGU for the first time as a transfer student are considered initially to be meeting SAP.  The measurement of SAP will be made at the conclusion of the first enrollment term and will include all accepted transfer credit. 

Students being re-admitted will have SAP reviewed based on their prior academic record at NGU.

Students who have been academically suspended from NGU and are re-admitted to the school, are not automatically eligible for financial aid.  If he/she is not meeting the SAP guidelines, an approved appeal is required to receive aid.

 

Satisfactory Academic Progress Notification

 

SAP notices for students in Warning and Termination status will be sent via NGU email after grades are posted.  Students who submit SAP appeals will also be notified of the Appeal Committee’s decision via NGU email.

 

MEASUREMENTS OF SATISFACTORY ACADEMIC PROGRESS

 

Any student ending a term with a 0.0 GPA is automatically on SAP.

 

Qualitative (GPA) Standards

Students who fail to meet the following will be considered in violation of SAP.  Remedial courses count in the GPA calculation.

  • Cumulative GPA of less than 1.50 for 0-29 attempted hours
  • Cumulative GPA of less than 1.75 for 29.5 -59.5 attempted hours
  • Cumulative GPA of less than 2.00 for 60 or more attempted hours
  • Cumulative GPA of less than 2.00 for Second Bachelor’s Degree
  • Cumulative GPA of less than 3.00 if pursuing a Graduate or Doctorate Degree

 

Quantitative/Pace (cumulative attempted vs. earned hours)

Students must earn at least 67% of their cumulative combined credit hours attempted.  Courses with grades of F, WF, XF, WP, W, I, and repeat courses count as hours attempted but do not count as earned.  Transfer hours accepted by NGU for credit are counted as attempted AND earned.  Remedial courses DO NOT count in the quantitative calculation.  The 67% rate is determined by dividing the cumulative number of earned credit hours by the cumulative number of attempted credit hours.  The result will be rounded to the closest whole number.

Note:  Graduate and Doctorate Students who earn an” I” for dissertation/thesis/research will be evaluated on a case by case basis.

 

Maximum Time Frame (150%)

Students are expected to graduate within 150% of the published length of their educational program.  For example, majors requiring 120 hours will be allowed to receive financial aid for up to 180 attempted hours (120x1.5=180).  The total number of credits required for degree completion varies by program.  The NGU Student Handbook (Student Bulletin) will be used for initial calculations.  All attempted hours used for the Qualitative Measure are used for Maximum Time Frame.  A recalculation MAY be made for credit that does not apply if a student changes majors or degree programs.  This recalculation may be made for Maximum Time Frame only.

Once a determination is made that it is not possible to complete a degree within the Maximum Time Frame, the student’s aid will be terminated.  An appeal accompanied by an Academic Plan may be submitted to the Financial Aid Director and then forwarded to the Appeals Committee for consideration. See below under appeals.

 

Academic Amnesty/Fresh Start

These programs do not relate to SAP and courses are not excluded from the calculations.

 

Repeating Coursework

Students may repeatedly receive financial aid for failing the same course.  However, these credit hours continue to count in Qualitative, Quantitative, and Maximum Time Frame calculations.  A student may receive financial aid only ONCE again for a previously passed course.  These credit hours also count in Qualitative, Quantitative, and Maximum Time Frame calculations.

 

TERMINOLOGY

 

FINANCIAL AID WARNING

A student who fails to meet SAP (excluding Maximum Time Frame) at the end of a term or semester will be placed on Financial Aid Warning, not to exceed one term or semester.  During this one term or semester, the student may receive financial aid despite not meeting SAP standards.  However, at the end of the Financial Aid Warning period, the student must meet SAP standards or will be suspended from further financial aid until SAP standards are met, or the student must appeal and have the appeal approved.

 

FINANCIAL AID TERMINATION

A student becomes ineligible for all student aid funds if a SAP review indicates he or she does not meet one or more of the requirements.  Students who lose their eligibility have an opportunity to appeal.


FINANCIAL AID PROBATION

The status assigned to a student who fails to meet SAP standards, has appealed and had the appeal approved.  This student may receive financial aid for one enrollment period or meet the terms of the approved appeal at the end of the following enrollment period in order to continue to receive financial aid.

Academic performance of students on Financial Aid Probation, is monitored at the end of each term until the student is no longer violating SAP standards.  Students who violate their probation status will be placed back in Financial Aid Termination.  See above.

 

APPEAL PROCESS

 

A student’s academic performance may be influenced by unusual or mitigating circumstances (i.e., illness, accident, death in the family, or hospitalization; or other family emergencies).  In these cases, the student may wish to appeal his/her Financial Aid Termination.  A Satisfactory Academic Progress Appeal Form must be submitted to the Financial Aid Office.  The Financial Aid Director will review for completeness and then forward to the Appeals Committee.  The appeal MUST include why the student failed to meet SAP and what has changed in the student’s situation to make it possible for him/her to meet the guidelines in the future.  Along with the appeal form, documentation must be provided. The following may be considered acceptable documentation to support the appeal:

  • Statement from physician concerning the condition, dates of occurrence, and resolution
  • Copy of death certificate, obituary or statement from physician
  • Copy of police reports or court records
  • Documentation that supports circumstance and resolution

Appeals that are incomplete or lack supporting documentation will not be sent to the Appeals Committee and the student will be notified by the Financial Aid Director.

 

Maximum Time Frame Appeals must adhere to the guidelines above.  In addition, they must also include a SAP Academic Plan signed by the student AND Academic Advisor.  This plan must specify the course work necessary to complete the degree requirements and the projected graduation date.  It serves as a guideline to assist the student in planning out a schedule of coursework that will allow them to successfully complete their degree.  If the appeal is approved, a review will be done at the end of each enrollment period to ensure the student is meeting the terms of the Academic Plan.  If not, further eligibility for aid is terminated immediately.

 

Regaining Eligibility

 

Students not meeting Financial Aid Satisfactory Academic Progress Guidelines may reestablish eligibility on their own by taking action that brings them into compliance with standards.  This usually means students are paying out of pocket or receiving private loans while performing well academically. 

 

Availability of SAP Policy

 

This policy is available to students on the NGU website and in the Financial Aid Office.  Awareness of this policy is also made at Financial Aid meetings for new students and emailed to continuing students. It will be updated as needed or whenever changes in regulations occur.

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