(864) 977-7000
 

Department: PA Medicine

 

Position Summary: Under general supervision, performs a range of basic office support activities for the Physician Assistant Program.  Provides support for the Program Director and Clinical Director by ensuring that all student clinical records are maintained and documented for accreditation and facilitating communication between preceptors, clinical sites and students.

 

Responsibilities

 

  • Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains log of inquiries as required. Directs incoming mail; distributes correspondence and other material to department staff/faculty. Performs routine typing assignments as appropriate.
  • Works closely with the Director of Clinical Education to facilitate coordination of day-to-day operations of the clinical phase of the program. 
  • Maintains up to date program, student, preceptor and hospital paperwork and forms.
  • Schedules site visits for students to ensure proper evaluation by mapping optimum locations and dates for evaluations.
  • Develops new clinical forms, methods of tracking and methods of communication between the program and clinical sites to ensure that student needs are being met and that students are meeting the program requirements.
  • Maintains and analyzes log of evaluation comments by students and preceptors to alert faculty of potential problems within rotations.
  • Prepares students and preceptors for clinical rotations by ensuring preceptor documents are in order, notifying students of requirements for the institutions, sending out reminders to preceptors. 
  • Schedules visits of every preceptor as mandated for accreditation.
  • Assists in scheduling students for clinical rotations by researching type of rotation needed and possible locations.
  • May perform specialized services of a routine clerical/administrative nature such as keeping minutes of Faculty meetings, registering students.
  • Performs miscellaneous job-related duties as assigned.


 

Qualifications

 

  • Cooperation - Openly shares information, knowledge and expertise with co-workers and cooperates with other members to achieve the workgroup’s goals; puts the interest of the University/unit ahead of accomplishing individual goals.
  • Service Orientation - Understands the perspective and requirements of the customer, both internal and external; does what it takes to serve the customer to meet or exceed their expectations and anticipates future needs of the customer.
  • Dependability - Consistently takes responsibility for completing work on time and follows through on commitments; acts with integrity and trustworthiness.
  • Confidentiality - Understands and respects University policy and state and federal regulations concerning the restrictions of information disclosure.
  • Read and comprehend instructions, short correspondence, and memos.
  • Ability to maintain records.
  • Ability to understand and follow specific instructions and procedures.
  • Word processing and/or data entry skills.
  • Computer skills required.  Familiarity with MS Word and Excel preferred.
  • Ability to prepare and print routine correspondence, labels, and/or other basic written material.
  • Skill in the use of operating basic office equipment.
  • Ability to maintain calendars and schedule appointments.
  • Receptionist skills.

 

Physical Requirements

 

  • Visual Abilities: Read reports, create presentations and use a computer system.
  • Hearing: Hear well enough to communicate with co-workers, vendors and students.
  • Dexterity, grasping, feeling, writing, typing and using the telephone, copier and computer systems.
  • Mobility: Open files and operate office machines; move between departments and attend meetings across campus.
  • Talking: Frequently convey detailed or important instructions and ideas accurately, loudly or quickly.
  • Lifting, Pulling and Pushing: Exert up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
  • Cognitive/Emotional: Ability to critically think and concentrate. Must be able to respond quickly to changes in conditions – 75‐100% of the time.  

 

Working Relationships

 

This position is a full-time non-exempt position in the department of PA Medicine The Clinical Secretary reports to the Director of Clinical Education.

 

Work Schedule

 

The work schedule for this position will be Monday through Thursday, 8:30 a.m. – 5:00 p.m., and Friday 8:30 a.m. – 12 p.m.  Summer hours may vary. Office hours are subject to change as deemed necessary. Occasional work on Saturdays and evenings may be required.

 

Travel

 

Some travel is required for site visits in the community, as needed.

 

This job description in no way states or implies that these are the only duties to be performed by the employee. S/he will be required to follow any other instructions and to perform any other duties as requested by his or her supervisor.

North Greenville University is a member of the South Carolina Baptist Convention, and requires all faculty and staff to have a personal relationship with Jesus Christ as Lord and Savior.

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