Department: PA Medicine
Position Summary: Under general supervision,
performs a range of basic office support activities for the Physician Assistant
Program. Provides support for the
Program Director and Clinical Director by ensuring that all student clinical
records are maintained and documented for accreditation and facilitating
communication between preceptors, clinical sites and students.
telephones, routes calls, takes messages, and provides general information;
greets and directs visitors; answers routine inquiries; maintains log of
inquiries as required. Directs incoming mail; distributes correspondence and
other material to department staff/faculty. Performs routine typing assignments
closely with the Director of Clinical Education to facilitate coordination of
day-to-day operations of the clinical phase of the program.
up to date program, student, preceptor and hospital paperwork and forms.
site visits for students to ensure proper evaluation by mapping optimum locations
and dates for evaluations.
new clinical forms, methods of tracking and methods of communication between
the program and clinical sites to ensure that student needs are being met and
that students are meeting the program requirements.
and analyzes log of evaluation comments by students and preceptors to alert
faculty of potential problems within rotations.
students and preceptors for clinical rotations by ensuring preceptor documents
are in order, notifying students of requirements for the institutions, sending
out reminders to preceptors.
visits of every preceptor as mandated for accreditation.
in scheduling students for clinical rotations by researching type of rotation
needed and possible locations.
perform specialized services of a routine clerical/administrative nature such
as keeping minutes of Faculty meetings, registering students.
miscellaneous job-related duties as assigned.
- Openly shares information, knowledge and expertise with co-workers and
cooperates with other members to achieve the workgroup’s goals; puts the
interest of the University/unit ahead of accomplishing individual goals.
Orientation - Understands the perspective and requirements of the customer,
both internal and external; does what it takes to serve the customer to meet or
exceed their expectations and anticipates future needs of the customer.
- Consistently takes responsibility for completing work on time and follows
through on commitments; acts with integrity and trustworthiness.
- Understands and respects University policy and state and federal regulations
concerning the restrictions of information disclosure.
and comprehend instructions, short correspondence, and memos.
to maintain records.
to understand and follow specific instructions and procedures.
processing and/or data entry skills.
skills required. Familiarity with MS
Word and Excel preferred.
to prepare and print routine correspondence, labels, and/or other basic written
in the use of operating basic office equipment.
to maintain calendars and schedule appointments.
- Visual Abilities: Read reports, create presentations and use a computer system.
- Hearing: Hear well enough to communicate with co-workers, vendors and students.
- Dexterity, grasping, feeling, writing, typing and using the telephone, copier and computer systems.
- Mobility: Open files and operate office machines; move between departments and attend meetings across campus.
- Talking: Frequently convey detailed or important instructions and ideas accurately, loudly or quickly.
Pulling and Pushing: Exert up to 50 pounds of force occasionally and/or
up to 20 pounds of force frequently, and/or up to 10 pounds of force
constantly to move objects.
Ability to critically think and concentrate. Must be able to respond
quickly to changes in conditions – 75‐100% of the time.
This position is a full-time non-exempt position in the
department of PA Medicine The Clinical Secretary reports to the Director of Clinical
The work schedule for this position will be Monday through
Thursday, 8:30 a.m. – 5:00 p.m., and Friday 8:30 a.m. – 12 p.m. Summer
hours may vary. Office hours are subject to change as deemed necessary.
Occasional work on Saturdays and evenings may be required.
Some travel is required for site visits in the community, as
This job description in no way states or implies that these are the
only duties to be performed by the employee. S/he will be required to
follow any other instructions and to perform any other duties as
requested by his or her supervisor.
North Greenville University is a member of the South Carolina Baptist
Convention, and requires all faculty and staff to have a personal
relationship with Jesus Christ as Lord and Savior.