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What is FERPA?

 

The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, requires that students be advised of their rights concerning their education records and of certain categories of public information which the University has designated “directory information”.  The law applied to all schools that receive funds under an applicable program of the U.S. Department of Education.  All students who want to authorize other individuals to have access to any of their student education records must set FERPA permissions by logging into their student portal.

 

Summary of FERPA

 

Student education records are considered confidential and may not be released without written consent of the student except by certain provisions outlined in FERPA. NGU employees have a responsibility to protect the education records in their possession and have access to student information only for legitimate educational use in performing their job duties at NGU.

Some information maintained about students is considered directory information (public information). FERPA allows us to share that information without a written release from the student. In general, though, NGU does not promote the widespread release of directory information. It should only be released if there is a compelling reason to do so.

NGU has designated the following items as directory information:

  • Name
  • Major field of study at NGU
  • Dates of attendance at NGU
  • Degrees and award received

Any information not included on this list, including NGUId, SSN, grades, GPA, student schedule, etc. is non-directory information. It may only be released under special circumstances (for instance, with a written release from the student).

Visit the FERPA page on the Ed.Gov website for additional information.

 

Frequently asked questions

 

What are my FERPA rights?

FERPA provides eligible students the right to inspect and review education records, the right to seek to amend those records and to limit disclosure of information from the records (directory block) and the right to file a complaint if their FERPA rights have been violated.  Any requests to inspect and review education records will be handled within 45 days of the date it was received.

 

Why do I need to set FERPA permissions?

If you want anyone other than yourself to have access to your education records which include grades, financial aid, account balance and student conduct records, you need to set FERPA permissions.  Permission can be granted for individual categories.

 

Where can I set FERPA permissions?

FERPA permissions can be set in the student portal by logging into my.ngu.edu under Students and Forms and Information.

 

What information can NGU release without written consent?

NGU will disclose “directory” information such as a student’s name, address, telephone number, honors and awards, dates of attendance and degrees earned.  Students have the right to limit the disclosure of this information by requesting a directory block in Academic Records.

 

As a parent, do I have access to my student’s grades, account balance or financial aid information?

NGU cannot discuss any aspect of a student’s education records unless the student grants access to you by setting FERPA permissions. 

 

Does FERPA apply to minors?

Yes, FERPA rights transfer to the student when a student reaches the age of 18 OR begins attending a post-secondary institution.